Puzzle Post treats the handling of your personal information very seriously. To that end, Puzzle Post has systems and procedures in place to protect your privacy in relation to the handling of your personal information.
Collection of Personal Information
Personal information is information or opinion about an individual, or an individual who is reasonably identifiable (whether the information or opinion is true or not, and whether the information or opinion is recorded in a material form). The nature of personal information collected by Puzzle Post generally comprises an individual's name, address, phone number, email address, birth date and gender, as well as interests and information about your transactions with Puzzle Post.
The primary purpose for collecting such information is to arrange, conduct and promote the Puzzle Post media activities (including but not limited to production, broadcasting and publishing) and provide you with requested products and services.
Puzzle Post may collect personal information from you in a number of ways. These include, but are not limited to situations in which you set up an account with Puzzle Post (for example a book subscription), request to receive products or services from Puzzle Post, provide products or services to Puzzle Post, enter a competition or voting forum, utilise Puzzle Post’s services (including, but not limited to websites, mobile phone apps, blogs and online forums), complete a survey or questionnaire, or when you communicate with Puzzle Post by telephone, writing, email, or any other electronic means.
Whilst Puzzle Post will attempt to ensure all transfer of data to a third party and use by a third party is secure, Puzzle Post cannot be held responsible for the theft of data by a third party, or the consequences resulting from the loss of data where that loss is associated with the technical malfunction, tampering by a third party, viruses, computer bugs, or any action or event beyond the reasonable control of Puzzle Post.
Puzzle Post does not collect personal information unless it is reasonably necessary for Puzzle Post to perform one or more of its functions and activities or supply one or more of its services. On occasion, some of this personal information may be sensitive and Puzzle Post will only collect it with your consent or when required or authorised to by law.
Puzzle Post will generally collect personal information from you directly. For example, Puzzle Post may collect personal information when you subscribe to one of Puzzle Post’s products or services, complete a survey, become a member, enter a competition, make a purchase or enter an agreement.
You may choose to deal with Puzzle Post anonymously or under a pseudonym where lawful and practicable (i.e. provided we are still able to provide the relevant service or do business with you without that information). For example, it might not be practical to deal with you anonymously if we need to process a payment, deliver goods or services or send personalised communications to you.
Use & Disclosure of Personal Information
Puzzle Post takes all reasonably practical steps to keep personal information strictly confidential.
Puzzle Post may use and disclose your personal information for the purpose for which it was initially collected, namely to arrange, conduct and promote Puzzle Post's media activities (including but not limited to production, broadcasting and publishing) and provide you with requested products and services (and renewals thereof), as well as all purposes necessary and incidental to the provision of goods or services by Puzzle Post.
In addition, Puzzle Post may use and disclose your personal information for purposes related to the initial purpose of collection if that other purpose would be within your reasonable expectations. Related purposes include analysing your personal information for the purpose of identifying and referring you to products and services and/or production and broadcast activities and/or media activities that may be of benefit or interest to you, displaying targeted advertising based on those interests, improving our services, conducting research, contacting you, internal auditing and administration, adding your name to a guest list or invitation list, or assisting Puzzle Post to carry out auditing, administration, or product enhancement. Without limiting the foregoing, your personal information may be used to create an anonymous link to additional third party data (for example the data of our business partners) for the purpose of tailoring information you may be more interested in, and that link may be placed in cookies for the purpose of Puzzle Post and its business partners sending you targeted advertising when you use websites or other services over the internet, including those supplied to you by Puzzle Post as well as by third parties unaffiliated with Puzzle Post.
Additionally, in the event of a re-organisation, merger or sale, Puzzle Post may transfer any and all personal information we have collected from you to the relevant third party. Puzzle Post may also be required to disclose your personal information without your consent if the disclosure is:
- required or authorised by law;
- required in order to investigate an unlawful activity;
- required by an enforcement body for investigative activities; or
- necessary to prevent a serious and imminent threat to a person's life, health or safety, or to public health or safety.
Generally, Puzzle Post will retain your personal information within Australia and not use or disclose it overseas. However, on some occasions the information may need to be transferred to overseas countries including but not limited to the UK and the US in order to perform one of Puzzle Post's functions or activities. In these circumstances, Puzzle Post will either obtain your express or implied consent or will use its reasonable endeavours to ensure that the foreign entity to which your personal information is transferred has appropriate measures in place to protect your personal information.
From time to time, Puzzle Post may use your personal information to identify products and services that may be of interest to you. Puzzle Post may use your personal information to send you information regarding products and services, and those available through Puzzle Post’s business partners.
Puzzle Post may also provide your personal information to carefully selected third parties for the purpose of them providing you with information regarding products and services specific to your needs, and to help Puzzle Post conduct product enhancement activities.
If you do not wish to receive direct marketing information from Puzzle Post or third parties (as applicable) as outlined in this section, please let Puzzle Post know by using the unsubscribe function in the communication you receive, or alternatively by contacting hello[@]puzzlepost.com.au. Puzzle Post will take immediate steps to ensure that you do not receive any such direct marketing information in future.
Personal Information Quality
Puzzle Post aims is to ensure that all personal information collected is accurate, complete and up-to-date. To assist Puzzle Post in achieving this, please contact Puzzle Post if any of your details change. Further, if you believe that the information Puzzle Post holds is not accurate, complete or up-to-date, please email hello[@]puzzlepost.com.au in order to have the information corrected.
Personal Information Security
Puzzle Post is committed to keeping your personal information secure, and we will take reasonable precautions to protect your personal information from unauthorised access, loss, release, misuse or alteration.
Your personal information may be stored in hard copy documents, but is generally stored electronically on Puzzle Post’s software or systems.
Puzzle Post maintains physical security over its paper and electronic data stores, such as locks and security systems. Puzzle Post also uses computer and network security technologies such as firewalls, intrusion prevention software, antivirus software, external email filtering and passwords to control and restrict access to authorised staff for approved purposes and to secure personal information from unauthorised access, modification, disclosure, misuse and loss.
Whilst Puzzle Post takes all reasonable steps to secure your personal information from loss, misuse and unauthorised access, you acknowledge that all activities in which you intentionally or unintentionally supply information to Puzzle Post carries an inherent risk of loss of, misuse of, or unauthorised access to such information. Puzzle Post cannot be held responsible for such actions where the security of the personal information is not within the control of Puzzle Post, or where Puzzle Post cannot reasonably prevent such incident.
Additionally, you acknowledge that the collection and use of your personal information by third parties may be subject to separate privacy policies and/or the laws of other jurisdictions.
Changes To This Policy
Puzzle Post may, without notice, change this Policy from time to time for any reason and will update the Policy accordingly. We ask that you visit our website periodically in order to remain up to date with such changes.
If you believe that your privacy has been infringed, you have the right to complain. All complaints should initially be in writing and directed to hello[@]puzzlepost.com.au. Puzzle Post will respond to your complaint as soon as possible, within 14 working days, to let you know who is responsible for managing your query. Puzzle Post will try to resolve the complaint within 30 working days. When this is not possible Puzzle Post will contact you to provide an estimate of how long it will take to handle the complaint.
If you believe Puzzle Post has not adequately dealt with your complaint, you may complain to the Privacy Commissioner whose contact details are as follows:
Officer of the Australian Information Commissioner (OAIC)
Phone: 1300 363 992
GPO Box 5218 Sydney NSW 2001